Executive Assistant

Excellent new position with a blue chip financial services company based in Dublin 2. As executive assistant to the CEO, you will be  responsible for providing a personalized secretarial and administrative support in a well-organized and timely manner. You may be exposed to sensitive information, and must use considerable tact, diplomacy and judgment.

Responsibilities:

• Extensive diary management and coordination, including liaising with internal and external stakeholders to arrange meetings, conference calls, and seminars to ensure the correct balance of needs and priorities

• Work on own initiative to ensure meticulous email screening, prioritising, drafting and handling of correspondence in a timely manner

• Screen and place calls with an appropriate appreciation for importance and priority

• Field and/or follow up on external/internal calls

• Produce itineraries/programmes for internal meetings and internal/external visitors, upon request

• Organise complex travel, accommodation, prepare itineraries

• Organisation of relevant offsites 

• Prepare monthly business expenses forms

• Organise and monitor specific networking events

• Assist Head of Events with ad-hoc tasks related to corporate events and client gifting and track event invoices

• Handling of the above accountabilities with the utmost discretion and awareness of sensitive information

Requirements:

• Previous Executive Assistant experience within a professional or financial services environment with substantial experience supporting Executive/Director level

• Excellent standard of Microsoft Office suite and other systems skills; with a flair for the latest technology and digital connectivity across all platforms and multiple devices

• Comfortable working in a Global and virtual environment and at senior levels

• Exceptional presentation and PowerPoint skills with the ability to create and prepare presentations quickly and to a high standard

• Event organisation experience will be essential for organising dinners and high level meetings as well as assisting in organising client events/ hospitality

• Used to dealing with highly confidential information with discretion